Senior Payroll Administrator
Description
The primary responsibilities of the Senior Payroll Administrator are; processing, and reporting of payroll data, as well as maintaining the accuracy and completeness of payroll records and timesheet database; handles more complicated transactions and works with Payroll Supervisor in setting policies and procedures, communicating with outside vendors and responding to internal employee problems, questions, and timecard and time tracking issues.
Reporting Relationships:
Reports directly to Payroll Supervisor LHH
Teams with all LHH and Adecco HR, Accounting & Finance personnel
Direct Reports:
None; however, acts as a lead knowledge resource on more complex transactions.
Major Responsibilities
Key Accountabilities
Coordinate/confirms employee additions/changes with HR & input required changes into the payroll system
Process payroll accurately and on a timely basis
Review complete payroll for accuracy prior to final calculation and confirm, also afterward review final product
Answer payroll, timecard, and ADP Workforce Now (WFN) questions and resolve issues especially those related to more complex transactions. Supports the payroll management
Process all PTO requests and calculate all unused PTO upon employee’s termination
Coordinate reports through ADP, custom reports and iReports
Ensure child support, IRS and other garnishments are properly deducted and processed through ADP WFN
Maintain accurate and orderly individual payroll files
Ensure that each employee has a W-4 on file, TD1, and direct deposit documentation
Research employee inquiries including employment verification, workers compensation, 401K, among others
Run Queries and reports as requested by Finance or HR
Process Timesheets from ADP
Handle high volume of filing in a digital environment
Handle high volume of employee and manager calls to resolution
Maintain accurate filling system
US Payroll
Verify new hire/change information entered by HR
Enter tax, and additional information into ADP WFN
Calculate any changes to salaries
Assist with the balancing and reconciliation of W2 and other tax forms
Upload benefit changes submitted
Upload commissions, Concur expenses, engagement bonuses, severance
Enter hours not submitted via ADP WFN, special pay and bonuses
Run reports, submit preview, verify preview
Send total page of preview for current payroll and previous payroll along with current worksheet to Payroll Supervisor for approval
Process quick calculations and special tax calculations
Record Third Party Sick
Once payroll has been processed by ADP run reports and submit to appropriate departments.
Download payroll analysis – journal entry
Manage PTO Payouts at end of year
Canadian Payroll
Enter new hire information
Calculate vacation term and add carry over
Complete and Submit payroll to ADP Canada (WFN)
Processing and remittance of Records of Employments to Service Canada (ROE)
Assist with the balancing and reconciliation of T4 and RL1 Tax Forms
Assist with benefits reconciliation and payroll deductions
Download hours and accruals from EZLM – submit to ADP Canada
Verify preview and give ADP Canada final approval to process, after approvals
Download journal entry, run reports, and send to appropriate departments
Support Canada HR team with special reporting
Other
Filing/Resetting passwords/Special Projects
Manage high volume of paperwork, filing, reports, emails (including a Payroll Support inbox)
Quarterly Worksite Reports
Monthly worksite reports
Back up to Payroll Supervisor
Maintains all Payroll related Systems and Organization Controls (SOC) and confirms for compliance
Required Experience/Characteristics
Associates degree or higher or equivalent work experience
Hands on experience processing multi-state payroll in fast paced ever changing environment for over 1,500 employees. Must have ability to handle complex payroll issues
ADP Workforce Now
State & local tax experience
Timekeeping knowledge & administration
Intermediate Microsoft Excel & Word for Windows
Outlook
Multi-state, multi-jurisdictional experience
Manage high volume of filing
Action-oriented
Accounting acumen
Directing, motivating, developing & resolving conflict
Communication and High Customer Focus
Ability to keep Supervisor updated
Decision, quality & timeliness
Integrity and trust
Time and priority management
Managing through systems
Patience/Composure
Planning
Problem solving skills
Results oriented
Audits
- Growth opportunities within a human resources global leader
- We prioritize learning to stay agile in an increasingly competitive business environment
- We foster an open-minded environment where people spark new ideas and explore alternatives
- Comprehensive benefits package including health, PTO, Paid Holidays
- Range $49,500 Minimum - $55,000 Maximum per year plus annual bonus
About LHH
The world of work is ever-changing and unpredictable. Organizations are constantly fighting a battle to find and maintain their competitive advantage: their talent. To succeed, they can’t just rely on what works today, working tomorrow. They need to be ready for next.
LHH exists to help individuals, teams, and organizations find and prepare for what next. With integrated, end-to-end solutions that include Advisory, Professional Recruitment, Career Transition, and Learning & Talent Development, we are uniquely positioned to work together to make a positive impact on the future of every person we work with at every key career moment.
LHH is at the forefront of change to build a bigger, bolder workforce. Every day is a new day to prepare for, and we’re here to make sure the future works for everyone.
A division of the Adecco Group – the world’s leading HR solutions provider – LHH’s 8,000 colleagues and coaches work with 15,000 organizations in over 30 countries around the world. We successfully help close to 500,00 candidates to enhance their careers every year. Our local expertise, global infrastructure, and industry-leading technology allow us to manage the complexity of critical workforce initiatives and the challenges of transformation. It’s why most of the Fortune Global 500 companies choose to work with us.
This is LHH.
Ready for Next.
LHH is an Equal Opportunity Employer.
For additional information on our Diversity and Inclusion policy, please consult the following link: https://www.lhh.com/us/en/diversity-and-inclusion